Creating Memorable Events Since 1937 Host Your Dream Wedding at Clay Theatre
Do we need to have event insurance?
You do not have to have day-of-event insurance but this is a great way to make sure you are protected during your event. All vendors working in the theatre must provide us with a certificate of insurance to provide services at Clay Theatre.
Click here to purchase a day of event insurance policy.
Do you have an approved vendor list?
YES! We have a list of required vendors for catering, bar service, and planning. Our recommended list has some of our favorite vendors to work with, but you are not required to use them. Once you book with us, we will send you the list.
All vendors are welcome to work in our space as long as they provide us with the proper Certificate of Insurance. All vendors must be insured to work on the property.
What does my rental include?
Check your wedding package to find out what's included. Most packages include your ceremony and reception, tables and chairs, and linens. Catering and bar services are provided through one of our pre-approved catering partners.
How do I book a tour?
We would love to show you around and talk about options for making your wedding day amazing! Fill out our contact form, email email@example.com, or call/text 904-710-0911 to set up a tour!
Do you have hotel recommendations?
We have many destination weddings that require lodging for out of town guests. The closest resort is the Renaissance Resort at World Golf Village in St. Augustine. It is a 25 minute drive from Clay Theatre. It is recommended that you provide a shuttle service for your guests, but not required.World Golf Village Renaissance Resort(24 minute drive from Clay Theatre)904-940-8000500 S Legacy Trail, St. Augustine, FL 32092Holiday Inn St Augustine - World Golf(24 minute drive from Clay Theatre)904-940-9500475 Commerce Lake Dr, St. Augustine, FL 32095AirBnb: Charming Guest House on Riverfront Estate2 minute drive from Clay Theatre8 guests3 bedrooms5 beds2 bathsAirBnb: Luxurious Carriage House on Riverfront Estate2 minute drive from Clay Theatre7 guests2 bedrooms4 beds2.5 bathsHoliday Inn Express, Fleming Island(11 minute drive from Clay Theatre)River Park Inn(walking distance from Clay Theatre)904-284-2994103 S, Magnolia Ave, Green Cove Springs, FL 32043
Is there a security deposit?
We require a $1,500 Booking Fee to reserve a date at Clay Theatre. This payment is non-refundable. We also ask for a refundable damages deposit of $500 to cover any damages that occur during your wedding day. The damages deposit is due 90 days prior to your event.
Will you save my date?
All dates are first come, first served. Your date will not be officially reserved until we receive your Save the Date deposit and signed contract. We are unable to hold dates otherwise.
Will other events be going on during my event?
No. Only one event is scheduled per day on weekends. It is possible that a wedding rehearsal may take place during the setup or breakdown of your event. We will do our best to schedule rehearsals around events.
Is Clay Theatre handicap accessible?
Yes. All areas of the theatre are handicap accessible including the lobby, banquet hall, outdoor courtyard, bridal suite, groom's room + all restrooms).
Does Clay Theatre provide food?
Catering services may be provided through one of Clay Theatre's full-service Catering Partners.
Please note that catering, bar service, alcohol, china, glassware, and flatware is not included in your rental package.
Can we bring our own alcohol?
You have the option to provide alcohol for your event. All you need to do is select a bar package from one of our full-service caterers, or hire a licensed and insured bar service to serve your guests. We highly recommend the mobile bar service, Catered Cocktails.
To place your alcohol order with complimentary shipping, we partner with the ABC Liquors concierge program. Contact Carole Everitt at firstname.lastname@example.org to setup your order and delivery. Of course you may supply your own alcohol, just be mindful that it must be dropped off during your rental period.
Liquor shots and kegs are not permitted.
Alcohol must be removed from private suites once event has begun.
Does Clay Theatre provide décor?
Tables and chairs are included in your rental fee. Table décor, and flowers are not provided by the venue. Venue staff is not responsible for decorating or setting up personal décor for your event.
How many guests can Clay Theatre accommodate?
The theatre comfortably accommodates 150 guests seated at tables in the main space. Maximum capacity at tables in the main theatre is 200 although larger parties may be accommodated on a case-by-case basis if utilizing lobby and outdoor space.
Are tables and chairs included?
Yes. Check your package to find out how many tables and chairs will be provided for your wedding day! Most packages include seating for up to 150 guests, with champagne chiavari chairs, white folding chairs, 60” round tables (seats 8-10), 30" round cocktail tables, and 8’ rectangular tables.
What audiovisual equipment do you provide?
The theatre has high speed Wi-Fi in every room, a drop-down projector screen, surround sound, radio, cable TV, DVD player, laptop, and MP3 player AUX hookups. We are also able to provide microphones (wired, wireless, or lapel) in any of our event rooms or in the outdoor courtyard. If requiring audiovisual services, we will provide you with a custom quote!
May we use candles in the theatre?
You may use candles if they are contained in a glass enclosure that is tall enough not to expose the open flame. Tapered candles are not allowed. The theatre is a historic building that does not have a fire suppression system. Please keep that in mind when deciding to use candles. You will be charged for any damage caused by candles.
Do you allow sparklers or grand exits?
Yes! We encourage you to have the sparkler exit of your dreams! Check your specific package to find out if your sparkler exit is included. They require a bit of assistance from our team to ensure the safety of your guests!
Is smoking permitted in the theatre?
No. Smoking is not allowed on the grounds of the theatre. Smoking cigars or cigarettes in the groom’s room is not permitted. You will be charged a $500 cleaning fee for smoking inside the theatre.
Do you allow animals?
Yes, animals are allowed to participate in wedding ceremonies with pre-approval from venue manager.
May we drop off our décor early?
Please refrain from dropping your décor off early as it may get in the way of another event (especially large décor pieces, props or furniture). This is to ensure the safety of your personal items. We have a historic facility with limited storage areas. Please plan accordingly. You may drop off décor or furniture once your rental period begins.
Is there parking?
Yes! You may park in the empty lot connected to Clay Theatre, in public parking along Spring Park, after hours at City Hall, or utilize on-street parking.
Do we need to clean up after ourselves?
You will need to take home everything brought in with you at the end of your rental period. Your vendors must arrange for pickup during your breakdown time of any rental items, decor, etc.
Can we bring in outside furniture?
Yes! The Clay Theatre is designed so you can model your event how you best see fit. You are welcome to bring in rental furniture through an insured rental company. Please get approval from venue manager before bringing in outside furniture. We need to ensure furniture will be picked up at the end of your event.
5 60" Round Tables, 4 72" round Tables, and Sweetheart Half Round Table
Indoor Buffet, DJ, and Photo Booth in Main Space
10 60" Round Tables, 48" 1/2 Round Sweetheart Table & 48" Round Cake Table in Main Space
Stage & 18 Person Head Table with 10 60" Round Tables
8 60" Rounds, 3 8ft Rectangular Tables for Head Table
6' Sweetheart Table & 48" Round Cake Table in Main Space
15 60" Round Tables
15 60" Round Guest Tables and Rectangular Bridal Party Head table (2 8' Tables)
15 60" Round Tables & Head Table for 18 Person Bridal Party
10 60" Rounds & 5 8' Rectangular Tables in Main Space
10 60" Rounds in Courtyard